Etsy Seller Profit Tracker (UK)
Our Etsy profit tracker is a spreadsheet for UK sellers. Log each sale once, then see Etsy fees, postage, profit, margin and how long each item took to sell.
Know what you really keep from every Etsy sale
You know your sale price. After Etsy fees, postage, packaging and the cost of making or buying the item, how much is left? This spreadsheet does the sums for every sale, in pounds, with the fee rates in one place so you can change them when Etsy does.
- Sales Log for up to 200 items
- Listing, transaction, payment and regulatory fees built in
- Offsite Ads orders included in the fees when you mark them
- Price calculator for your lowest listing price
- Instant download, nothing posted to you
Sold in our Etsy shop, WebForSmall. Etsy takes the payment, then gives you the download.
What is inside
Five tabs that work together. The figures in the pictures are examples.
One row per item
First, type what the item cost, what it sold for and your postage. Then Etsy fees, net profit, margin, return on cost and days to sell fill in by themselves. The example row: made for £3.80, sold for £14 plus £3.50 postage, profit £7.73.
A price calculator
Type your costs and the profit you want, then it shows the lowest price you can list at and the price that reaches your target, after fees. For example, break-even is £5.32 and £5 profit needs £10.93.
Five tabs
Start Here (a short guide), Dashboard (totals and a chart), Settings (every Etsy fee rate), Sales Log and Price Calculator. There is an optional setting for VAT on Etsy fees, and an Other costs column for things like refunds.
Questions about the Etsy tracker
Quick answers before you buy.
What do I get?
One spreadsheet file (.xlsx). It is an instant download, so nothing arrives by post.
Which programs does it work in?
It is a standard .xlsx file, so there are no macros and nothing to install. We tested it in LibreOffice. We built it to open in Microsoft Excel and Google Sheets too, but we have not yet checked it in those two, so open the file once after you buy and tell us if anything looks wrong.
Are the fee rates up to date?
We checked the rates in the file on 6 November 2026. Etsy changes its fees from time to time, so compare the Settings tab with your own fee statement and change any rate in one place.
Can I return it?
Because it is a digital file, we cannot accept returns once you have downloaded it. If anything does not work, message us on Etsy so we can help. This does not affect your statutory rights.
Was AI used to make it?
Yes. We designed it with the help of an AI assistant, then checked it ourselves before sale.
Is this tax advice?
No. It is a record-keeping tool, not tax or financial advice, and it is not affiliated with or endorsed by Etsy.
Where do I buy it?
On Etsy, in our shop WebForSmall. Etsy takes the payment, then gives you the download.
What is not included?
The tracker does not work out currency conversion fees, on-site Etsy Ads spend or refunds for you. However, there is an Other costs column where you can enter them.
Does it help with my tax return?
It keeps a record of every sale in one place: what each item cost, what it sold for and the fees. It does not fill in or file a tax return for you. Our guides explain Etsy tax in the UK and allowable expenses for online sellers.
Ready to see what you really keep?
Get the tracker from our Etsy shop and download it straight away.
Want to try the sums first? Use our free Etsy fee calculator, see everything in the shop, or get in touch about a website for your business.